Table of Contents
A company operating in the heavy industries sector is hiring an employee in the company’s administrative department through the following advertisement: ↔️
Job Description
Purpose and Scope
- Provides a complete secretarial/clerical service including office management, time management, correspondence and clerical responsibilities. Key Responsibilities
- Provides a professional administrative/secretarial service, routing callers and correspondences as necessary and taking initiative in drafting and finalizing replies where appropriate to ensure that all matters are dealt with efficiently and appropriately
- Acts as first point of contact for both internal and external visitors wishing to contact the direct Manager to filter and schedule visits.
- Provides a time management/diary service for the direct Manager to ensure effective use of time and attendance at all meetings at the appointed times
- Co-ordinates and facilitates the reception and logistical arrangements for visiting VIPs and dignitaries, ensuring observance of protocol and sensitivity to cultural aspects
- Makes travel arrangements in a time-effective way, including arranging complex itineraries / venues, ensuring most effective use of time
- Makes arrangements for meetings, including booking venue, ensuring all participants are aware of timing, adequate supplies of stationery are available and may attend meeting as minute’s secretary
- Maintains records/files, replenishes stationery and arranges servicing of office equipment to ensure the direct Manager can function effectively and with minimum disruption
- Performs other duties in line with scope of work and as instructed by the direct manager
- Works according to well-defined procedures, clearly set precedents or vocational standards and completed assignments are subject to review by supervisor.
- Minimum 3 years of Related Experience
- Language Skills: English, Arabic
المسمى الوظيفي
الغرض والنطاق
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